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File Format • PDF Size: 3 KB What Is a Business Rejection Letter? A business rejection letter also referred to as a letter of declination, is a sent from one business to another to politely reject a business offer or proposal. Aside from business proposals, this letter can also be used to, applications, business ideas, and any other situation wherein a formal way of rejecting something is needed. While there is no specific format when writing a business rejection letter, the general rule when writing one is to be as polite as possible in their rejection to lessen the disappointment brought to them.